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Microsoft
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Data protection

 A. Privacy statement according to the GDPR

I. Name and address of the person responsible
The person responsible for the purpose of the General Data Protection Regulation, and others national data protection laws of the member states, as well as other data protection regulations, is the:

ASA Automation GmbH
Ostring 22
63533 Mainhausen
Germany/Deutschland
Tel.: 06182-89520
E-Mail: office.de@asa-automation.com
Website: www.asa-automation.com.de

II. Name and address of the data protection officer
The data protection officer of the responsible institution is:

Manuel Roth
Ostring 22
63533 Mainhausen
Deutschland
Tel.: 06182-89520
E-Mail: m.roth@asa-automation.com

III. General information about data processing

1. Scope of processing of personal data

In principle, we collect and use personal data of our users only to the extent necessary for the provision of a functional website, our content, and services. The collection and use of personal data of our users takes place only with the consent of the user. An exception applies to cases in which prior consent can not be obtained and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Provided that we obtain the consent of the data subject for processing of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
In the processing of personal data necessary for the fulfillment of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as legal basis. This also applies to processing operations required to carry out pre-contractual actions.
Insofar as processing of personal data is required to fulfill a legal obligation that is subject to our company, Art. 6 (1) lit. c GDPR serves as legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as legal basis.
If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 (1) lit. f GDPR serves as legal basis for data processing.

3. Data deletion and storage duration

The personal data of the data subject will be blocked or disabled as soon as the purpose of the storage is forfeited. In addition, storage may take place if provided for by the European or national legislator in EU regulations, laws, or other regulations to which the responsible person is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion or fulfillment of the contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

(1) Information about the browser type and version used
(2) The operating system of the user
(3) The Internet service provider of the user
(4) The IP address of the user
(5) Date and time of access
(6) Websites from which the system of the user comes to our website
(7) Websites accessed by the user's system through our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. f GDPR.

3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website, and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest lies in the processing of data according to Art. 6 (1) lit. f GDPR.

4. Duration of storage
The data will be deleted as soon as the purpose of its collection is achieved. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

In the case of storing the data in log files, this is the case after no more than seven days. Continuous storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5. Opposition and possibility of removal
The collection of data for the provision of the website, and the storage of the data in log files is essential for the operation of the website. Consequently, there is no possibility of contradiction for the user.

V. Contact form and email contact
1. Description and scope of data processing
Our website offers a contact form, which can be used for electronic contact. If a user chooses this option, the data entered in the input mask will be transmitted to us and saved. These data are:

(1) Name
(2) Email address
(3) The IP address of the user
(4) Date and time of registration

Alternatively, contact via the provided email addresses is possible. In this case, the user's personal data transmitted via email will be stored.
In this context, the data is not shared with third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing
Legal basis for the processing of data, in the presence of user’s consent is the the Art. 6 (1) lit. a GDPR.

The legal basis for the processing of the data transmitted in the course of sending an email is Art. 6 (1) lit. f GDPR.
If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 (1) lit. b GDPR.

3. Purpose of the data processing
The processing of personal data from the input mask serves us solely to process the contact. In the case of contact via email, this also includes the required legitimate interest in the processing of the data.
The other personal data processed during the sending process, serves to prevent misuse of the contact form, and to ensure the security of our information technology systems.

4. Duration of storage
The data will be deleted as soon as the purpose of its collection is achieved. Personal data from the input form of the contact form and those sent by email, will be deleted when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.

5. Opposition and possibility of removal
The user has the possibility at any time to revoke his consent to the processing of the personal data. If the user contacts us via email, he may object to the storage of his personal data at any time. In such a case, the conversation can not continue.

Revocation of consent and the objection of storage is possible by email office.de@asa-automation.com. All personal data stored in the course of contacting will be deleted in this case.

VI. Rights of the person concerned
If your personal data is processed by us, you are a subject within the meaning of the GDPR, and you have the following rights towards the person responsible:

1. Right to information
You may ask the person responsible to confirm if personal data concerning you is processed by us.
If such processing is available, you can request information from the person responsible about the following information:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;
(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the source of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information is being transferred to a third country or to an international organization. In this context, you can ask about the appropriate guarantees in accordance with Art. 46 GDPR to be taught in the context of the submission.

2. Right to rectification
You have a right to rectification and/or completion, if the personal data you processed is incorrect, or incomplete. The responsible person must make the correction without delay.

3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions:

(1) if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;
(2) the processing is unlawful and you refuse the deletion of the personal data and instead demand the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of processing, but you need it to assert, exercise or defend legal claims; or
(4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims, or protecting the rights of another natural or legal person, or for reasons of important public interest by the European Union or a member state.

If the restriction on processing has been restricted in accordance with the above conditions, you will be notified by the person responsible before the restriction is lifted.

4. Right to deletion

a) Obligation to delete

You may require the controller to delete your personal information without delay, and the controller is required to delete that information immediately if one of the following is true:

(1) Personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent, which sustained the processing acc. Art. 6 (1) lit. a or Art. 9 (2) lit. GDPR and there is no other legal basis for processing.

(3) In accordance with Art. 21 (1) GDPR, you object to the processing and there are no legitimate reasons for the processing, or you object to the processing in accordance with Art. 21 (2) GDPR.

(4) Your personal data have been processed unlawfully.

(5) The deletion of personal data concerning you shall be required to fulfill a legal obligation under European Union law, or the law of the member states to which the controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

c) Exceptions

The right to erasure does not exist if the processing is necessary:

(1) to exercise the right to freedom of expression and information;

(2) to fulfill a legal obligation required by the law of the European Union or of the member states to which the controller is subject, or to carry out a task which is in the public interest, or in the exercise of official authority delegated to the controller;

(3) for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;

(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, to the extent that the law referred to in (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or

(5) to assert, exercise or defend legal claims.

5. Right to information

If you have asserted the right of rectification, erasure or restriction of the processing to the controller, he / she is obliged to notify all recipients to whom the personal data relating to you have been disclosed about the rectification or erasure, or restriction of processing, except this proves impossible or would involve disproportionate effort.

You are entitled to the person responsible to be informed about these recipients.

6. Right to data portability

You have the right to receive personally identifiable information you provide to the controller in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance, by the person responsible for providing the personal data, provided that

(1) the processing is based on a consent in accordance with Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or based on a contract pursuant to Art. 6 (1) lit. b GDPR and

(2) the processing is done by automated means.

In exercising this right, you also have the right that personal data relating to you be transmitted directly from one controller to another, as far as technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

7. Right to object

You have the right at any time, for reasons that arise from your particular situation, to raise objection to the processing of your personal data, which pursuant to Art. 6 (1) lit. e or f GDPR; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you, unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, exercising or defending legal claims.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data, for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct marketing.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to object through automated procedures that use technical specifications.

8. Right to revoke the data protection consent declaration

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9. Automated decision on a case-by-case basis, including profiling

You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or similarly affect you in a similar manner. This does not apply if the decision

(1) to conclude or fulfill a contract between you and the controller is required,

(2) is permitted by the European Union or member state legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or

(3) is made with your express consent.

However, these decisions must not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g and reasonable measures have been taken to protect the rights and freedoms and your legitimate interests.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the member state of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is violating the GDPR. The supervisory authority to which the complaint has been submitted, shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art.78 GDPR.